Fleet Vehicle Maintenance for Small Business Vehicles

Because a planned hour in the shop costs less than a van stranded with a crew and a full day of jobs. Scheduled service catches worn brakes, low tires, and weak batteries before they stop a route.

A calendar also spreads cost. Instead of three vehicles needing brakes in the same month, you can stagger the work. We look at each unit's mileage and suggest a rotation so only one vehicle is down at a time. Read about fleet maintenance for the shop side of the program.

By unit number, VIN, and mileage. Give us your internal unit numbers and we list them on estimates and invoices, so your bookkeeper can match costs to each vehicle without guessing.

What each record shows:

• Unit number and VIN
• Odometer at each visit
• Work performed and parts used
• Measurements: tread depth and brake pad thickness
• Deferred items: things we flagged that you chose to wait on

Deferred items matter. If a driver reports a noise later, the record shows whether it was already on the list.

You decide. Most fleets name one or two approvers. The driver describes the problem, and the estimate goes to the approver, not the driver, unless you tell us otherwise. No work beyond the approved amount happens without a call or text.

Set a threshold if it helps. Some owners approve oil and tires ahead of time and want a call for anything else. Tell us your rules when you set up the account through the fleet account inquiry form, and ask about invoicing options when we call.

For most small fleets, yes. We service sedans, crossovers, pickups, and work vans and cargo vans, gas and many diesel models. Hybrids get tires, brakes, 12-volt battery, and alignment work here, while high-voltage repairs go to a specialist.

If a unit needs work we are not set up for, we say so up front.

This lot is also a U-Haul Neighborhood Dealer. If a company van is in the bay and you still need to move equipment, a cargo van or trailer rental may bridge the gap. Call (909) 608-7699 to reserve, and confirm current specs when you call.

We cannot promise a rental will be available on the same day your vehicle is down, so plan ahead where you can. The fleet service programs page explains how packages for multiple vehicles work.

Track a few numbers per vehicle and look at them every quarter. You do not need fleet software to do it. A spreadsheet with unit number, date, mileage, and invoice total covers most of what a small business needs.

When one unit keeps showing up at the top of the cost column, that is the one to talk about replacing. We can pull your invoice history by unit so the conversation starts with real numbers. Ask about a preventive maintenance plan if you want visits grouped on a calendar.

Anything new they see, hear, feel, or smell. Drivers spend more time in the vehicle than anyone, and their early notes are often the cheapest warning you get. A short report form in each vehicle keeps it simple.

Driver report checklist:

• Warning lights: which one, and whether it stays on or comes and goes.
• Noises: where it comes from and when (braking, turning, at idle).
• Pull or vibration: at what speed it starts.
• Tire damage: nails, bulges, or a tire that keeps losing air.
• Leaks: color and location of any spot under the parked vehicle.
• Lights out: headlights, brake lights, and marker lamps on vans.

Have drivers send the note to the approver, who includes it when booking. That way the tech knows where to look first.

Measure tread at every visit and replace by condition, not by a set date alone. Vans and pickups carrying weight often wear rear tires faster, while front-drive cars wear the fronts. Recording depth each visit shows which units will need tires next.

Plan around three rules:

1. Replace tires in pairs at minimum, and match size and load range across an axle.
2. Rotate on schedule so a set wears together and can be replaced together.
3. Keep an eye on age as well as tread, since a low-mileage unit can still age out its tires. The tire age calculator helps with the date code.

We can suggest one or two tire models that fit most of your units so replacements stay consistent.